InvoiceFlow for Financial Advisors: Complete Billing Guide

The invoicing system built for fee-only financial advisors, RIAs, financial planners, and wealth management consultants

Financial advisor billing covers quarterly retainer invoices with fee disclosure, AUM-based advisory fee documentation, hourly financial planning consultations, project-based financial plans with deposits, and corporate financial wellness engagements with PO requirements. InvoiceFlow handles all of these from one Android app.

Quarterly Financial Planning Retainer Invoices

Comprehensive planning clients on annual retainer, billed quarterly in advance:

“Financial Planning Retainer — [Client Name] — Q[N] [Year]: Service: Comprehensive Financial Planning — Annual Retainer Retainer period: [Start Date] – [End Date] Services included: Investment review, tax planning coordination, retirement analysis, insurance review, estate plan coordination, unlimited consultation Annual retainer: $6,000.00 Q[N] installment (25%): $1,500.00 Billing basis: Annual retainer, billed quarterly in advance Fee disclosure: This fee is for financial planning services only and does not include investment management fees or custodian charges.”

The fee disclosure is not optional — it documents the planning fee separately from any investment management fees the client may pay elsewhere.

AUM-Based Advisory Fee Invoices

Invoice Flow app documents of a financial advisor — a comprehensive plan fee, a paid monthly retainer, a corporate benefits engagement and a draft — Plan fees, retainers, corporate advisory — the fee-only practice, fully documented.

Investment management clients billed on assets under management:

“Investment Advisory Fee — [Client Name] — Q[N] [Year]: Account(s): [Account numbers at Custodian] Billing period: Q[N] [Year] ([Start Date] – [End Date]) Portfolio value at billing date: $847,320.00 Annual advisory rate: 0.85% Quarterly fee (0.2125% of portfolio): $1,800.56 Billing basis: Quarterly in arrears, based on prior quarter-end portfolio value Deduction: Directly from [Account] per advisory agreement and client authorization”

Document the deduction method — most RIA clients authorize direct deduction from the investment account. The invoice records what was deducted, from what account, and on what basis.

Hourly Financial Planning Consultation Invoices

One-time consultations for specific financial planning questions:

“Financial Planning Consultation — [Client Name] — [Date]: Service: [Consultation type — e.g., Retirement Readiness Review, Social Security Optimization, Insurance Audit] Scope: [Brief description of what was reviewed and what was delivered] Duration: [Hours] hours | Rate: $280/hour Consultation fee: $[Amount] Deliverable: Written summary report within [N] business days Payment Terms: Due at consultation”

Project-Based Financial Planning Invoices

Invoice Flow app recurring invoices of a financial advisor — a monthly advisory retainer and ongoing plan monitoring — The advisory retainer and plan-monitoring fee bill themselves every month.

Multi-session comprehensive financial plan engagements:

“Financial Planning Project — [Client Name] — [Date]: Service: Comprehensive Financial Plan Scope: Financial inventory, goals assessment, investment analysis, tax planning review, retirement and estate recommendations Estimated: 6-8 hours across 3 sessions Project fee: $2,100.00 Deposit (50%, due at first session): $1,050.00 Balance (due upon plan delivery): $1,050.00”

The deposit secures the engagement. The balance on delivery ensures completion — advisors don’t finalize the plan before receiving full payment.

Corporate Financial Wellness Invoices

Invoice Flow app invoice editor of a fee-only advisor — benefits analysis, a 401(k) fund lineup review and employee education sessions with reference in custom fields — Benefits analysis, fund review, education sessions — with the reference their finance team needs.

Employee financial wellness workshops and executive consultations require procurement documentation:

“Financial Education Services — [Company Name] — [Date]: Service: Employee Financial Wellness Workshop Topic: [Workshop topic] Participants: [N] employees | Duration: [N] hours Workshop fee: $2,400.00 Travel (round trip, [N] miles × $0.67): $[Amount] Total: $[Total] PO Number: [PO Number] Payment Terms: Net-30”

What InvoiceFlow Does for Financial Advisors

Quarterly retainer invoices: annual fee, quarterly installment, fee disclosure language
AUM fee invoices: portfolio value at billing date, annual rate, quarterly calculation
Hourly consultation invoices: service description, deliverable, payment due at consultation
Project financial plan billing: deposit + balance upon plan delivery
Corporate financial wellness: workshop invoices with travel, PO fields, net-30
Payment tracking: outstanding balances by client and billing type

Getting Started

Build a quarterly retainer template with fee disclosure language matching your engagement agreement
Create an AUM invoice template with portfolio value, annual rate, and quarterly calculation fields
Set up a consultation invoice template with deliverable description and payment-at-consultation terms
Build a project financial plan template with 50% deposit + balance on delivery
Add corporate custom fields (PO number, participant count) for financial wellness engagements

Download InvoiceFlow. The billing structure for fee-only advisory practice is well-defined once you have the right template for each client type. Set up the quarterly templates, document the fee basis clearly, and let the billing run in the background.

InvoiceFlow is a free invoicing app for Android, designed for independent professionals and small business owners.