Invoice Flow app icon Invoice Flow management Get the app
EN

InvoiceFlow for Handmade Crafts Sellers: The Complete Billing Guide

Billing for consignment, wholesale, custom commissions, craft fairs, and online sales

Handmade craft sellers operate across more billing models than almost any other small business: consignment settlements with monthly inventory reconciliation, wholesale orders with MAP policies and net-30, custom commission deposits with cancellation terms, craft fair retail receipts, and platform supplemental invoices. InvoiceFlow handles all of these from one Android app — with templates for each billing type, deposit tracking for commissions, and the wholesale invoice format that retail buyers require.

Consignment Settlement Invoices

Consignment is the arrangement where your products sit in a retailer’s shop and you get paid only when items sell. Monthly settlement invoices track what sold, at what price, and your share.

Consignment Settlement — [Retailer Name] — [Month Year]:

Account Details:

Sales This Period: | Item | Retail Price | Qty Sold | Maker % | Per-Piece | Total | | [Product 1] | $[retail] | [N] | [N]% | $[amount] | $[total] | | [Product 2] | $[retail] | [N] | [N]% | $[amount] | $[total] |

Always attach an inventory log. The log should list every piece currently in the shop by item name, SKU (if you use them), and the retail price tag on it. Without an attached log, you’re trusting the retailer’s count entirely.

Managing Consignment Risk

Consignment ties up your inventory capital indefinitely. To manage this:

Wholesale Order Invoices

Invoice Flow app invoice editor of a candle maker — soy candles and a reed diffuser at wholesale unit pricing with SKUs and the buyer's PO in custom fields
SKUs, unit pricing, the buyer's PO — the boutique's system accepts it like any vendor's.

Once a consignment retailer has proven sell-through, transitioning to wholesale is better for your cash flow — you get paid regardless of what sells.

Wholesale Order — [Retailer Name] — [Date]:

Account Details:

Order Items:

Payment Terms: Net-30 MAP Policy: Wholesale pricing assumes items will be retailed at no less than [N]× wholesale (minimum advertised price policy). Violations may result in loss of wholesale eligibility.

Wholesale Pricing Formula

Most handmade makers use a cost-based wholesale formula:

If your retail price is $60, your wholesale is approximately $28–$30, and your materials and labor should be $14–$15 or less per piece to maintain margin.

Document the pricing in your wholesale terms — not on the invoice, but in the account agreement. Retailers appreciate understanding why your pricing is what it is.

MAP Policy Language

Include MAP policy on every wholesale invoice:

“Wholesale pricing assumes items will be retailed at no less than [N]× wholesale price. [Studio name] reserves the right to discontinue wholesale pricing for accounts found retailing below MAP.”

For online retailers, extend the policy to online listing prices: “Includes online/marketplace pricing.”

Custom Commission Invoices

Custom Commission — [Client Name] — [Date]:

Commission Details:

Pricing:

Payment Schedule:

Cancellation Policy:

Commission Specification Documentation

The specifications section of the commission invoice doubles as the production record. Be specific:

The more specific the invoice, the less room for disagreement about whether the finished piece matches what was ordered.

Craft Fair and Market Retail Receipts

Invoice Flow app documents of a handmade seller — a wholesale candle order, a custom wedding-favor order on deposit, a paid corporate gift order and a draft
Wholesale, a custom order on deposit, a corporate gift run — the hobby is a business now.

Retail Receipt — [Studio Name] — [Date]:

Send receipts to the customer’s email immediately. Interior designers, gift buyers, and business buyers often need receipts for expense reports.

Platform and Online Marketplace Invoices

For Etsy, your own website, or other platforms, supplemental invoices are sometimes needed:

Online Sale Invoice — [Customer] — [Date]:

Using InvoiceFlow for Handmade Crafts Billing

Invoice Flow app products screen of a candle business — candles, tins, wax melts, diffusers and gift sets with SKUs and tracked stock
Every line with its own SKU and stock count — the studio shelf, digitized.

Consignment templates: Build a monthly settlement template with the item/price/percentage table format. Attach the inventory log as a PDF or reference it by date. InvoiceFlow’s recurring invoice feature can auto-generate the settlement reminder on the same day each month.

Wholesale templates: Build separate templates for wholesale and distribution tiers. Pre-load the MAP policy in the Notes field. Save the resale certificate expiration date in the client account notes.

Commission deposit tracking: When a client pays the 50% deposit, InvoiceFlow records the payment and generates the balance invoice with the remaining amount. Both invoices reference the same commission ID.

Craft fair receipts: Build a simple retail receipt template in InvoiceFlow. At the fair, fill in items and total, select the customer (or add them on the spot), and send via email. Thirty seconds per transaction.

Pricing and Margin Guide for Handmade Sellers

The sustainable pricing formula for handmade goods:

Pricing tiers:

If wholesale pricing doesn’t cover 2× production cost, the retail price is too low or production costs are too high.

Handmade Crafts Invoice Checklist

Before sending any wholesale or consignment invoice:

Download InvoiceFlow. Build your consignment settlement template with the inventory log reference. Build your wholesale template with MAP policy and net-30 terms. Add the deposit structure to commission invoices. The boutique account that reorders quarterly provides income in months when fairs are slow.

InvoiceFlow is a free Android invoicing app built for small business owners. Send professional invoices, track consignment settlements, manage wholesale accounts with MAP policies, and handle custom commission deposits — all from your phone.